Work organisation: methods

Effective Work Organisation Methods: Bring Structure and Efficiency to Your Working Day

Work organisation is the key to greater productivity, less stress, and a smooth working day. With the right methods, tasks can be handled more efficiently, priorities can be set more effectively, and long-term goals can be achieved more easily. In this article, we present proven work organisation methods and show how you can successfully integrate them into your daily routine.

Why is good work organisation important?

Good work organisation ensures that resources are used sensibly and results improved. It helps to:

• Save time by structuring processes and clearly defining priorities.

• Reduce stress by eliminating unnecessary tasks and optimising processes.

• Achieve goals through targeted planning and clear processes.

Basics of Work Organisation

Before applying specific methods, it's important to establish a solid foundation:

1. Define structures and responsibilities
   Clear responsibilities provide orientation. Just like in a professional kitchen, everyone involved should know who is responsible for which tasks. Tools like Sundae OS assist here by clearly displaying work tasks, shift schedules, and documents.

2. Set goals and establish priorities
   A clear focus helps to distinguish between important and unimportant tasks. Methods such as the Eisenhower Principle or the ABC method are particularly helpful.

3. Encourage communication and know-how
   Effective communication prevents misunderstandings and saves time. Regular training and feedback loops promote productive collaboration.

4. Learn to manage perfectionism
   Perfectionism can be an obstacle. To work as efficiently as possible, it’s essential to delegate tasks and avoid getting lost in details. 

5. Develop a long-term vision
   A clear vision helps to see daily tasks in the context of your goals. Time management methods like the ALPEN method help to align short-term and long-term goals.

12 Proven Work Organisation Methods

1. Eisenhower Principle

Divide tasks into four categories:

• Important and urgent: Do immediately.

• Important but not urgent: Schedule these tasks.

• Urgent but not important: Delegate these tasks.

• Neither important nor urgent: Ignore or eliminate.

2. Pareto Principle (80/20 Rule)

Focus on the 20% of tasks that yield 80% of the results. Identify your core activities and avoid unnecessary work.

3. ALPEN Method

Plan your day in a structured way:

• A: Write down tasks.

• L: Estimate the duration of tasks.

• P: Plan buffer times.

• E: Make decisions (set priorities).

• N: Conduct follow-ups.

4. ABC Method

Evaluate tasks based on their importance:

• A: Very important.

• B: Important but not urgent.

• C: Less important.
  Focus on the “A” tasks.

5. Eat the Frog

Start your day with the most unpleasant or important task (“eat the frog”). Once this is done, the rest becomes easier.

6. 10-10-10 Method

Consider before decisions:

• What will be the impact of this decision in 10 minutes, 10 months, and 10 years?

7. Pomodoro Technique

Work in intervals:

• 25 minutes of focused work, followed by a 5-minute break. After four intervals, take a longer break.

8. GTD Method (Getting Things Done)

Capture all tasks and sort them into categories:

• Do immediately.

• Delegate.

• Plan.

• Do later.

9. 60-60-30 Rhythm

Work in two blocks of 60 minutes and then take a 30-minute break to recharge your energy.

10. Time Flow Analysis

Log your activities for a week to identify time wasters and optimise your daily routine.

11. Personal Kanban

Use a Kanban board with columns such as “To-Do,” “In Progress,” and “Done” to visually track the progress of your tasks.

12. Clarity List

Maintain a clear and simple task list with a maximum of three priorities for the day to avoid overwhelming yourself.

Digital Support with Sundae OS

Digital tools can significantly facilitate the implementation of these methods. Sundae OS offers features such as:

• Shift planning and swapping: Easy overview of working hours and flexible adjustment in case of changes.

• Document organisation: Central storage for important files and information.

• Holiday requests: Simplified management and automatic consideration in the work schedule.

• Onboarding features: Support new employees with clearly structured processes and resources.

Conclusion

Effective work organisation methods are the key to a productive and stress-free working day. Whether you utilise the Eisenhower Principle, apply the Pomodoro Technique, or structure your tasks with a Kanban board – find the method that works best for you. Digital solutions like Sundae OS help you effortlessly implement work organisation in practice and sustainably improve your daily routine.